Scale Operations Seamlessly with Dedicated, High-Caliber Virtual Assistants.
Empower your executive leadership, engineering pods, and customer operations with vetted, bilingual virtual assistants. From CRM management, lead generation, and executive scheduling to customer support and technical administrative workflows.
Node v3.4 • Real-Time Telemetry
Task Completion
99.8%
↑ On-Time SLA
Avg Response
<8 Mins
Omnichannel & Slack
Hours Saved
140+ Hrs/Mo
Per Executive Pod
Active Bench
350+
Vetted Specialists
70%
Operational Cost Reduction
Compared to domestic in-house hiring, benefits, and office real-estate overhead.
<8Mins
Average Response SLA
Ultra-rapid ticket turnaround across Zendesk, Slack channels, and executive email queues.
140+Hrs
Executive Time Reclaimed
Monthly hours returned to founders and VP-level leaders to focus on high-impact revenue.
350+
Vetted Specialists on Bench
University-educated, domain-trained operators ready to onboard within 48 hours.
Comprehensive Virtual Assistant & Operations Capabilities
Precision staffing tailored to executive offices, scaling SaaS enterprises, high-velocity e-commerce merchants, and professional services firms.
Executive & Calendar Management
Protect your most valuable asset: uninterrupted focus time. Seamless management of multi-timezone coordination and high-stakes stakeholder correspondence.
- High-touch schedule coordination & conflict resolution
- Inbox Zero triage & priority VIP escalation filters
- Complex travel itineraries & board meeting logistics
- Meeting minutes transcription & prep brief synthesis
CRM, Sales Pipeline & Lead Enrichment
Keep your sales engines firing with spotless CRM hygiene, accurate outbound prospecting lists, and continuous account enrichment.
- HubSpot, Salesforce & Zoho data cleaning & deduplication
- Apollo, LinkedIn Sales Navigator & ZoomInfo prospecting
- Cold email sequencing execution & bounce rate purging
- Demo qualification & discovery call scheduling
Omnichannel Customer & Tech Support
Deliver prompt, empathetic, and knowledgeable support 24/7 across ticket queues, live chat, and tier-1 product issue resolution.
- 24/7 Zendesk, Intercom, Freshdesk & Gorgias coverage
- Tier-1 technical troubleshooting & bug logging
- Knowledge base documentation & canned macro curation
- Chargeback, return, and escalation handling
E-Commerce & Order Operations
Automate store back-office management, catalog updates, multi-channel marketplace listings, and fulfillment synchronization.
- Shopify, WooCommerce & Amazon Seller Central ops
- Supplier inventory sync & stockout prevention alerts
- SKU creation, SEO metadata, and product imagery
- 3PL logistics tracking and order dispute resolution
Finance, Billing & Bookkeeping
Maintain tight financial controls, timely accounts payable/receivable cycles, and pristine monthly ledger reconciliations.
- QuickBooks Online, Xero & NetSuite reconciliations
- Invoice creation, automated recurring billing & collections
- Expense receipt audit & categorization for CPA review
- Monthly cash flow summary reports and payroll prep
Data Entry, Research & Web Admin
Reliable operational firepower for deep web research, market benchmarking, content management updates, and digital document workflows.
- Competitive market intelligence and pricing surveys
- CMS updates (WordPress, Webflow, Ghost) & blog formatting
- Spreadsheet modeling, formatting & formula verification
- Document OCR parsing, PDF transformation & archiving
Our 5-Stage VA Onboarding & Governance Lifecycle
From initial assessment to continuous performance optimization, our rigorous framework ensures zero operational friction.
Requirement & Workflow Audit
Deep dive into your exact toolstack, daily SOPs, required working hours, and time-zone coverage requirements.
Curated Matching & Interviews
We handpick the top 2% of pre-vetted specialists from our 350+ talent pool for 1-on-1 video interviews.
Security Clearance & Setup
Provisioning isolated hardware, VPN access, password vault authorization (1Password), and binding corporate NDAs.
Sprint Zero & Shadowing
3 to 5 days of supervised workflow onboarding paired alongside a Dizivan Team Lead to ensure flawless task accuracy.
Telemetry & Daily EOD Reports
Automated activity logs, daily End-of-Day (EOD) Slack digests, and weekly metric reviews with your Dedicated Account Lead.
Battle-Tested Operations Toolstack
Our specialists hit the ground running with direct proficiency across industry-standard enterprise software platforms.
CRM & Sales
Lead ingestion, data cleansing, and sequencing.
Support & CX
Omnichannel queues, macros, and SLA monitoring.
Workplace & PM
Task tracking, async communication, and documentation.
E-Com & Finance
Catalog updates, order reconciliation, and bookkeeping.
Real-World Operational Case Studies
Tangible efficiency gains delivered by Dizivan virtual operations teams across high-growth sectors.
Fast-Growing FinTech Founder: 28 Hours Saved Weekly with Dedicated Executive VA
The founder was overwhelmed by board scheduling, partner pitches, and over 400 incoming emails per day across transatlantic time zones. Dizivan paired a senior Executive Assistant who instituted Inbox Zero filters, drafted 90% of routine correspondences, and restructured calendar time-blocking.
Weekly Time
28 Hrs
Inbox Triage
100% Zero
Scheduling
0 Conflicts
Headless E-Commerce Brand: Handled 24,000+ Support Tickets at 99.2% CSAT
During Black Friday and holiday surges, customer inquiries spiked by 500%. Dizivan deployed an elastic 4-person bilingual support pod in Gorgias and Shopify within 72 hours, resolving order status, exchange requests, and delivery inquiries in real time.
Resolved
24,000+
Satisfaction
99.2%
Avg Response
4.2 Mins
JG Moving Solutions: Zero Order Errors Across 4,200+ Dispatch Queries
Handling quote calculations, customer coordination, and driver routing simultaneously created bottlenecks. Dizivan placed dedicated operations specialists to manage quote generation, phone dispatch, and CRM synchronisation with rigorous accuracy.
Queries
4,200+
Order Errors
0.0%
Endorsement
Jonathan B.
Global Tech Consulting Firm: +42% Qualified Demos via 15k Enriched Leads
The enterprise consulting group needed hyper-targeted outreach to Fortune 500 CTOs and VPs of Engineering. A Dizivan Sales Operations VA researched, validated, and enriched 15,000 verified profiles via Apollo and LinkedIn Sales Navigator.
Prospects
15,000
Demo Lift
+42%
Bounce Rate
<1.2%
Transparent Virtual Assistant Packages & Pricing
No long-term locks. Simple monthly agreements backed by dedicated account governance and zero-downtime backup coverage.
Part-Time Starter VA
Ideal for early-stage founders and single executives requiring targeted operational leverage.
20 Hours / Week (80 hours / month)
- 20 Hours / Week (80 hrs / month)
- Dedicated English C2 Specialist
- Daily End-of-Day (EOD) task digests
- Executive calendar & email triage
- Basic CRM hygiene & web research
- 30-Day unused hour rollover protection
Full-Time Dedicated Specialist
Complete daily immersion. A dedicated team member integrated into your Slack, processes, and tools.
40 Hours / Week (160 hours / month)
- 40 Hours / Week (160 hrs / month)
- 100% Dedicated to your business exclusively
- US (EST/PST) or UK (GMT) time-zone alignment
- Direct Slack / Teams workspace integration
- Dedicated Team Lead & zero-disruption backup
- Advanced SOP execution & automated CRM workflows
- Weekly telemetry SLA & productivity audits
Executive & Operations Pod
Multi-disciplinary firepower for scaling companies needing executive and technical support combined.
2 Dedicated Full-Time VAs (320 hrs/mo total)
- 2 Dedicated Full-Time VAs (320 hrs / mo total)
- 1 Executive Assistant + 1 CRM/Tech Support Specialist
- Dedicated Senior Operations Account Director
- 24/7 or custom operational shift overlap
- Custom SOP manual creation & process engineering
- Instant replacement & zero disruption guarantee
Institutional Governance & Enterprise Security
We adhere to rigorous international security controls. Your operational integrity, proprietary intellectual property, and client data remain completely protected.
100% NDA & Confidentiality
Enforceable bilateral non-disclosure agreements executed prior to onboarding or credential sharing.
Zero-Disruption Redundancy
Trained shadow assistants stand by to ensure seamless continuity in the event of scheduled leave or illness.
Isolated Access & Vaults
Staff never view raw master passwords. We mandate enterprise vaults like 1Password and Keeper with role limits.
100% Clean IP Assignment
Every artifact, SOP document, and operational workflow created belongs entirely to your firm from inception.
Trusted by Enterprise Operators Worldwide
Hear how Dizivan virtual assistant pods transformed daily productivity and bottom-line margins.
“The operational maturity Dizivan brought to our dispatch and CRM records was instantaneous. In an industry where one misallocated move costs thousands, our error rate dropped to zero within the first month. Our dedicated VA feels like a tenured member of our US office.”
“As an aviation enterprise founder balancing commercial flights, board commitments, and international partnerships, my calendar was pure chaos. Dizivan's executive VA onboarded in 48 hours, took over all flight coordination, and gave me back over 20 hours of deep work every week.”
“We replaced our fragmented freelance contractors with a structured Dizivan Operations Pod. The daily EOD reporting and proactive problem-solving from their team leads exceeded our expectations. Our billing and customer renewals have never run smoother.”
Request a Dedicated Virtual Assistant & Talent Match
Tell us about your operational workflows. Receive 3 curated specialist profiles within 24 business hours.
Ready to streamline operational overhead and reclaim executive focus?
Join enterprise executives and high-growth venture leaders who trust Dizivan to manage their daily business support workflows with military precision.